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BYLAWS
of
THE BALTIMORE CAMERA CLUB, INC.

Revised, 7/19/2011


CHAPTER 1
Membership

There shall be five classes of membership: Active, Joint, Student (through age 22), Honorary and Honorary Life Membership. (Revised 9/15/2007)

ACTIVE - Any person whose dues are current for the fiscal year membership. Active membership shall carry with it all the rights and privileges of the Club.

JOINT - Any active member of the Club and one household member (residing at the same address) to Joint-membership shall have all the privileges of the Club. (Revised 9/15/2007)

HONORARY - Persons who have rendered distinguished service to the Club or to Photography may be presented for honorary membership. They shall be elected as provided for in Section 2; they shall have the privileges of the Club but shall have no vote, nor shall they hold office.

HONORARY LIFE - Any active member who has rendered outstanding service to the Club may be elected to Honorary Life membership by unanimous vote of the Board. Such Honorary Life membership shall carry with it all the rights and privileges of Active membership without the payment of dues.

STUDENT - Any member who is between the ages of 16-22 and is actively enrolled in a learning institution a minimum of 20 hours a week.

SUSPENSION - Any member whose dues are not paid for the current year is not entitled to the benefits of club membership. (Revised 9/15/2007)

RESIGNATION - Any member who chooses to terminate their membership forfeits any dues paid for the season. (Revised 9/15/2007)

CHARGES - Charges against a member shall be made in writing and presented to the President. The President shall appoint an investigating committee of three members of the Board who shall investigate the charges and report their findings and recommendations to the Board for action. A two-thirds vote of the Board shall be necessary to expel a member. A member expelled shall not again be eligible for membership.

CHAPTER 2
Fees and Dues

Upon application a membership fee is due, which is subject to change, according to the voting regulations of the club, as economics requires. Changes in membership dues, active, student and joint, must be approved by the board, annually by the first of September. The members shall be notified a year in advance of any change of membership dues. Membership fees are not refundable.

Student (ages 16-22) membership fees shall be set at one half of the Active Membership fee and payable in advance, due September 1, or upon application for membership.

The Board of Directors may, at its discretion, and upon written request, extend the time up to one month from the first meeting in September in which payment will be received or waive such dues from members in arrears owing to illness, financial difficulties or travel; this with the proviso that any member more than thirty in arrears shall, during such period of arrearage, forfeit the right to vote, hold office or compete in Club competitions.

Any member in arrears in his dues shall not be in good standing and any member ninety days in arrears in his dues will result in suspension of the member..

Any individual accepted to active membership between January 1 and August 31 will be subject to membership fees at one half the annual membership rate for that time period only, payable upon application.

CHAPTER 3
Nominations and Elections

At the first meeting in April the President shall appoint a Nominating Committee, whose duty it shall be to submit to the Club at the first meeting in May the names of the members it feels qualified to hold and fill various offices. Their report, however, shall not be final. Any MEMBER in good standing is eligible for nomination from the floor before the election takes place. The consent of a nominee must be obtained before placing his or her name in nomination.

The President shall supervise the election of the Officers by conducting a vote of nominees, at the club feedback meeting, usually the first week of June. A majority of votes cast by members present shall elect.

Names not nominated cannot be voted. No member shall hold more than one elective office concurrently. Elected officers shall assume their official duties of their office at the beginning of the fiscal year, which shall be August 1.

CHAPTER 4
Duties of the Officers

PRESIDENT - It shall be the duty of the President to preside at all meetings of the Club and Board of Directors unless the duty is delegated to another Board of Director member in advance of the meeting. The President shall be the ex-officio member of all committees and shall administer the affairs of the Club. The President shall make all special committee appointments and shall appoint the chairman of all standing committees, subject to the approval of the Board unless otherwise provided for in these BYLAWS. The President shall approve all matter to be sent out for publication by the Club and shall endeavor to assume active leadership of the Club at all times.

FIRST AND SECOND VICE-PRESIDENTS - It shall be the duty of the First and Second Vice-Presidents to assist the President in the duties of the office and in order of their rank to assume the duties of that office in the absence of the President. Each Vice-President shall act as Chairman of a standing committee designated by the President as stated in Article 11 of the Constitution.

SECRETARY - The Secretary shall keep an accurate record and minutes of all meetings of the Club and Board of Directors. The Secretary shall keep a complete and full file of all Club correspondence and shall fulfill all other duties usually incumbent on the office.

TREASURER - The Treasurer shall be responsible for all monies of the Club in a bank subject to the signature of the President or Treasurer. The Treasurer or designate, shall send bills for dues on August 1 to all members in accordance with Chapter 2, Section 1 of the BYLAWS. The Treasurer shall maintain an up to date list of all members. The Treasurer shall pay all bills and expenditures. The Treasurer shall keep an accurate record of all receipts and disbursements and report monthly to the Board the financial condition and also at each annual meeting. The books, records and files of the Treasurer shall be at all times at the disposal of the Board of Directors or any appointed Auditing Committee.

CHAPTER 5
Duties of the Board

The Board of Directors shall be the administrative body of the Club and as such its legal representative. They shall be responsible for and administer all properties and monies of the Club. They shall make such rules and regulations as is necessary for the government of all standing committees and special committees. They shall meet monthly, or on call of the President, or three members of the Board for the transaction of regular or special business. The Secretary shall read at the next following business meeting of the Club the minutes of the Board and the President shall call for a vote of the Club members present and voting to concur in or reject in full or in part the actions of the Board meeting.

A quorum of the Board shall consist of two thirds members to legally represent the Club.

CHAPTER 6
Standing Committees

The Chair and members of all Standing Committees and Special Committees shall be appointed by the President, subject to the approval of the Board unless otherwise provide for in the BYLAWS. The Chair of Committees may submit to the President for consideration the names of members to serve on various committees’ as necessary. The Chair of committees shall report monthly to the Board and on call at any regular meeting of the Club.

The President may remove at any time any member of a committee for lack of interest or attention to his duties.

Special Committees shall report the Club or Board as ordered by the President when appointed.

MEMBERSHIP - The Membership Committee which shall be formed as needed shall be composed of not less than three members. It shall be their duty to investigate all applications for membership and recommend them to the Secretary for action by the Board. They shall consider ways and means of increasing the Club's membership, welcoming and educating new members and, with the approval of the Board, instigate and direct any campaign for the purpose.

CONTEST - It shall be the duty of this committee to supervise and be responsible for all exhibits at the Club and of the Club. They shall see (as far as possible) that prints are returned to donors in the same condition in which they were received and use the utmost care to protect entries or property loaned to the Club by members or others. They shall, in cooperation with the Program Committee, arrange all contests among the members. They shall make such rules and regulations, subject to the approval of the Board, as they deem necessary to conduct these contests in a fair and impartial manner.

Rules and regulations for contests should be drawn and published on the website and available upon request.

PROGRAM - It shall be the duty of this committee to arrange for speakers, demonstrations or exhibitions at each meeting of the Club. They shall (as far as possible) cooperate and work with Contest Committee.

HOUSE - It shall be the duty of this committee to see that the Club quarters are kept in proper order and that the Club property is not defaced or destroyed; to provide adequate space and equipment for the holding of meetings and demonstrations, to contract and oversee the installation of facility improvements previously approved of the Board.

CAMERA FIELD SHOOTS - The President shall appoint a chair person who shall be responsible in planning and of conducting camera field shoots

CHAPTER 7
Special Committees

MENTORING – The President shall appoint, as necessary, a Mentor Chairperson whose duty it shall be responsible for planning and conducting a mentor program within the club to educate club members who have expressed an interest in improving their photographic skills.

NOMINATING - At the first meeting in April, the President shall appoint a Nominating Committee of three members, whose duty it shall be to consider and recommend to the Club for nomination at the first meeting in May the names of those members it feels are qualified to hold the various offices and serve on the Board.

The President may appoint committees of one or more for any cause or purpose the President may deem necessary, or as ordered by the Club or Board. Their duties shall be outlined by the President and they shall cease to function when their work is finished and reports made as ordered. All Special Committees shall report to the Club or to the Board as ordered by the President.

CHAPTER 8
Meetings

The Club shall meet weekly for the purpose of Lectures, Demonstrations, Contests, or Business during the active season of September 1 to June 15 and biweekly during the summer season June 16 to August 31.
At the first meeting of the active season the President and Board shall make a brief report of the club’s financial status, committees and Board of Directors; and schedule highlights for the coming year.