THE BALTIMORE CAMERA CLUB, INC.
There shall be five classes of membership: Active,
Joint, Student (through age 22), Honorary and Honorary Life
Membership. (Revised 9/15/2007)
ACTIVE - Any person
whose dues are current for the fiscal year membership. Active
membership shall carry with it all the rights and privileges of
JOINT - Any active
member of the Club and one household member (residing at the same
address) to Joint-membership shall have all the privileges of the
Club. (Revised 9/15/2007)
HONORARY - Persons who
have rendered distinguished service to the Club or to Photography
may be presented for honorary membership. They shall be elected as
provided for in Section 2; they shall have the privileges of the
Club but shall have no vote, nor shall they hold office.
HONORARY LIFE - Any
active member who has rendered outstanding service to the Club may
be elected to Honorary Life membership by unanimous vote of the
Board. Such Honorary Life membership shall carry with it all the
rights and privileges of Active membership without the payment of
STUDENT - Any member
who is between the ages of 16-22 and is actively enrolled in a
learning institution a minimum of 20 hours a week.
SUSPENSION - Any member
whose dues are not paid for the current year is not entitled to
the benefits of club membership. (Revised 9/15/2007)
RESIGNATION - Any member
who chooses to terminate their membership forfeits any dues paid
for the season. (Revised 9/15/2007)
CHARGES - Charges
against a member shall be made in writing and presented to the
President. The President shall appoint an investigating committee
of three members of the Board who shall investigate the charges
and report their findings and recommendations to the Board for
action. A two-thirds vote of the Board shall be necessary to expel
a member. A member expelled shall not again be eligible for
Fees and Dues
Upon application a membership fee is due, which is
subject to change, according to the voting regulations of the
club, as economics requires. Changes in membership dues, active,
student and joint, must be approved by the board, annually by the
first of September. The members shall be notified a year in
advance of any change of membership dues. Membership fees are not
Student (ages 16-22) membership fees shall be set at
one half of the Active Membership fee and payable in advance, due
September 1, or upon application for membership.
The Board of Directors may, at its discretion, and
upon written request, extend the time up to one month from the
first meeting in September in which payment will be received or
waive such dues from members in arrears owing to illness,
financial difficulties or travel; this with the proviso that any
member more than thirty in arrears shall, during such period of
arrearage, forfeit the right to vote, hold office or compete in
Any member in arrears in his dues shall not be in
good standing and any member ninety days in arrears in his dues
will result in suspension of the member..
Any individual accepted to active membership between
January 1 and August 31 will be subject to membership fees at one
half the annual membership rate for that time period only, payable
Nominations and Elections
At the first meeting in April the President shall
appoint a Nominating Committee, whose duty it shall be to submit
to the Club at the first meeting in May the names of the members
it feels qualified to hold and fill various offices. Their report,
however, shall not be final. Any MEMBER in good standing is
eligible for nomination from the floor before the election takes
place. The consent of a nominee must be obtained before placing
his or her name in nomination.
The President shall supervise the election of the
Officers by conducting a vote of nominees, at the club feedback
meeting, usually the first week of June. A majority of votes cast
by members present shall elect.
Names not nominated cannot be voted. No member shall
hold more than one elective office concurrently. Elected officers
shall assume their official duties of their office at the
beginning of the fiscal year, which shall be August 1.
Duties of the Officers
PRESIDENT - It shall be
the duty of the President to preside at all meetings of the Club
and Board of Directors unless the duty is delegated to another
Board of Director member in advance of the meeting. The President
shall be the ex-officio member of all committees and shall
administer the affairs of the Club. The President shall make all
special committee appointments and shall appoint the chairman of
all standing committees, subject to the approval of the Board
unless otherwise provided for in these BYLAWS. The President shall
approve all matter to be sent out for publication by the Club and
shall endeavor to assume active leadership of the Club at all
FIRST AND SECOND VICE-PRESIDENTS - It shall be the duty of the First and Second
Vice-Presidents to assist the President in the duties of the
office and in order of their rank to assume the duties of that
office in the absence of the President. Each Vice-President shall
act as Chairman of a standing committee designated by the
President as stated in Article 11 of the Constitution.
SECRETARY - The
Secretary shall keep an accurate record and minutes of all
meetings of the Club and Board of Directors. The Secretary shall
keep a complete and full file of all Club correspondence and shall
fulfill all other duties usually incumbent on the office.
TREASURER - The
Treasurer shall be responsible for all monies of the Club in a
bank subject to the signature of the President or Treasurer. The
Treasurer or designate, shall send bills for dues on August 1 to
all members in accordance with Chapter 2, Section 1 of the BYLAWS.
The Treasurer shall maintain an up to date list of all members.
The Treasurer shall pay all bills and expenditures. The Treasurer
shall keep an accurate record of all receipts and disbursements
and report monthly to the Board the financial condition and also
at each annual meeting. The books, records and files of the
Treasurer shall be at all times at the disposal of the Board of
Directors or any appointed Auditing Committee.
Duties of the Board
The Board of Directors shall be the administrative
body of the Club and as such its legal representative. They shall
be responsible for and administer all properties and monies of the
Club. They shall make such rules and regulations as is necessary
for the government of all standing committees and special
committees. They shall meet monthly, or on call of the President,
or three members of the Board for the transaction of regular or
special business. The Secretary shall read at the next following
business meeting of the Club the minutes of the Board and the
President shall call for a vote of the Club members present and
voting to concur in or reject in full or in part the actions of
the Board meeting.
A quorum of the Board shall consist of two thirds
members to legally represent the Club.
The Chair and members of all Standing Committees and
Special Committees shall be appointed by the President, subject to
the approval of the Board unless otherwise provide for in the
BYLAWS. The Chair of Committees may submit to the President for
consideration the names of members to serve on various committees’
as necessary. The Chair of committees shall report monthly to the
Board and on call at any regular meeting of the Club.
The President may remove at any time any member of a
committee for lack of interest or attention to his duties.
Special Committees shall report the Club or Board as
ordered by the President when appointed.
MEMBERSHIP - The
Membership Committee which shall be formed as needed shall be
composed of not less than three members. It shall be their duty to
investigate all applications for membership and recommend them to
the Secretary for action by the Board. They shall consider ways
and means of increasing the Club's membership, welcoming and
educating new members and, with the approval of the Board,
instigate and direct any campaign for the purpose.
CONTEST - It shall be
the duty of this committee to supervise and be responsible for all
exhibits at the Club and of the Club. They shall see (as far as
possible) that prints are returned to donors in the same condition
in which they were received and use the utmost care to protect
entries or property loaned to the Club by members or others. They
shall, in cooperation with the Program Committee, arrange all
contests among the members. They shall make such rules and
regulations, subject to the approval of the Board, as they deem
necessary to conduct these contests in a fair and impartial
Rules and regulations for contests should be drawn
and published on the website and available upon request.
PROGRAM - It shall be
the duty of this committee to arrange for speakers, demonstrations
or exhibitions at each meeting of the Club. They shall (as far as
possible) cooperate and work with Contest Committee.
HOUSE - It shall be the
duty of this committee to see that the Club quarters are kept in
proper order and that the Club property is not defaced or
destroyed; to provide adequate space and equipment for the holding
of meetings and demonstrations, to contract and oversee the
installation of facility improvements previously approved of the
CAMERA FIELD SHOOTS -
The President shall appoint a chair person who shall be
responsible in planning and of conducting camera field shoots
MENTORING – The President shall appoint, as
necessary, a Mentor Chairperson whose duty it shall be responsible
for planning and conducting a mentor program within the club to
educate club members who have expressed an interest in improving
their photographic skills.
NOMINATING - At the
first meeting in April, the President shall appoint a Nominating
Committee of three members, whose duty it shall be to consider and
recommend to the Club for nomination at the first meeting in May
the names of those members it feels are qualified to hold the
various offices and serve on the Board.
The President may appoint committees of one or more
for any cause or purpose the President may deem necessary, or as
ordered by the Club or Board. Their duties shall be outlined by
the President and they shall cease to function when their work is
finished and reports made as ordered. All Special Committees shall
report to the Club or to the Board as ordered by the President.
The Club shall meet weekly for the purpose of
Lectures, Demonstrations, Contests, or Business during the active
season of September 1 to June 15 and biweekly during the summer
season June 16 to August 31.
At the first meeting of the active season the
President and Board shall make a brief report of the club’s
financial status, committees and Board of Directors; and schedule
highlights for the coming year.